Project Background. To date Heart to Heart has dedicated 134 rural school libraries. That means that 134 schools which really needed books, computers, and other learning aids now have them. The program seems to be flourishing. While talking with headmasters and students about other things their schools need, we found that most are trying to develop their athletics programs as well. Chinese students are renowned for their dedication to studying, but it seems that more and more children are out of shape because they don’t get enough exercise. This is true in the cities and countryside alike. The government is building tracks and other things to help the schools, but most schools also want more practical things to make exercise attractive to students – ping pong tables, badminton sets, footballs, jump ropes, etc. These are easily purchased and are very cheap for the schools to order. We’ve found that RMB 5,000 covers a wide variety of things they need.
School Selection. Before a school is selected for this project, H2H must receive the RMB 5,000 donation. The required RMB 5,000 can be from a single sponsor or a combination of donations of lesser amounts. We rely on the same agencies that source our rural school libraries to investigate which schools are in most need of sporting equipment. These agencies are asked to visit with the schools to investigate their needs and to provide H2H with full information on the “need” level of the schools.
Heart to Heart Audit. H2H checks to make sure the RMB 5,000 donation is correctly spent on sports equipment. To do this we combine our library dedication ceremonies with the dedication of sports equipment. Generally, the equipment is purchased just before our visit …and the supplier is on hand ready to receive payment. H2H requires that we receive a manifest of all purchases and a full receipt (fapiao) before we hand over the cash for payment. We also ask that all purchases be available for our spot check audit.
Sporting Equipment Sponsors: Reports. When a sponsor makes a payment to H2H, the sponsor is given an approximate date that their donation will be used. At that time the name of the school is not available. Once the selection procedure has been finalised and dates confirmed for our visit, the sponsor is advised of the name and the location of the school selected for their sponsorship. The sponsor is invited to accompany us on our field trip to visit the school and to take part in the presentation ceremony. During the presentation ceremony, the school is presented with a small plaque bearing the sports equipment’s sponsor’s name.
Once the field trip has been completed, the record is finalized. A copy of the report along with a copy of the paid invoice (if required) is given to the sponsor. The report has the full contact details for the school along with an observer’s report as to its condition and needs. Numerous pictures are also sent. Should the sponsor wish to give the school further support we encourage them to do so and can provide contact details of the local support agencies that may be of assistance.
As of April 2019 H2H has sponsored and/or facilitated the sponsorship of 1 rural school sporting equipment program. Help us get this new project off to a great start!
For additional information please contact:
Karen Carrington, Executive Director